IP LDCE Paper II: Noting, Drafting and the Charge Sheet
Paper-II is the only written paper in Inspector Posts LDCE — 50 marks in one hour, of which 20 are a draft major penalty charge sheet. Here is the structure of all three answers, with the CCS (CCA) Rule 14 skeleton.
Updated : 13 hours ago
View Complete ArticlePaper-II carries 50 of the 600 marks in IP LDCE — the smallest paper, and the one with the best return on an evening of work. Papers I and III are 275 multiple-choice questions between them; you cannot learn those in a night. Paper-II is three answers with three fixed structures, and it has its own qualifying floor: 40% for General candidates, 33% for SC/ST/PwBD. Scoring well in the objective papers does not rescue a Paper-II below the floor.
| Component | Marks | Length | What is being tested |
|---|---|---|---|
| Noting | 15 | about 200 words | Whether you can put a case before an officer |
| Drafting | 15 | about 200 words | Whether you can write out the decision as a communication |
| Draft Charge Sheet | 20 | a full document | Whether you know the CCS (CCA) Rule 14 memorandum |
One hour for all three. That is roughly 15 minutes for the note, 15 for the draft, and 25–30 for the charge sheet, which is the longest to write and the easiest to score because its shape is prescribed.
1. Noting — 15 marks
A note is not an essay and not an opinion piece. It is a structured summary of a case ending in a specific recommendation that an officer can approve or reject. The Manual of Office Procedure conventions are what is being marked: brevity, references to the rule or precedent relied on, and a clear point for decision.
The five parts of a note, in order
- The facts — what happened, dated, in the order it happened. No adjectives.
- The reference — the rule, order or precedent that governs it, cited by number.
- The issue — the point on which a decision is needed, stated as one sentence.
- The analysis — the options, and why one is to be preferred. Two short paragraphs.
- The recommendation — "It is submitted for approval that …" with the exact action sought, and the level competent to approve it.
Mark-losers: writing in the first person, arguing rather than submitting, and ending without naming the action sought.
2. Drafting — 15 marks
Drafting is the communication that goes out once the note is approved. The marks are in choosing the right form and getting its furniture right, not in the prose. Read the question for who is writing to whom: a letter to a member of the public is not an office memorandum to a subordinate office.
| Form | Salutation | Typical use |
|---|---|---|
| Letter | Sir / Madam | Correspondence with the public, other ministries, or outside bodies |
| Office Memorandum | None | Communication between offices of the same Government, and to staff |
| Circular | None | The same instruction to all offices or all staff |
| Endorsement | None | Passing a paper on to the office that must act on it |
The furniture the examiner looks for
- File / letter number and the date
- The issuing office, and the addressee by designation — not by name
- A Subject: line that says what the letter is about in one line
- A Reference: line to the communication being replied to, with its number and date
- The body: the decision, the reason, the action required, and the date by which
- The closing, the signature block with designation, and Enclosures: if any
- Copy-to list, where the question implies other offices must know
3. Draft charge sheet — 20 marks
This is a memorandum under Rule 14 of the CCS (Classification, Control and Appeal) Rules, 1965, and it is the largest single component of Paper-II. A charge sheet for a major penalty is not a letter asking for an explanation — that is the minor-penalty route under Rule 16. Under Rule 14 the disciplinary authority frames definite charges and puts them to the official with four annexures.
The Rule 14 skeleton — write these headings out
- Memorandum — naming the official and stating that it is proposed to hold an inquiry against him under Rule 14 of the CCS (CCA) Rules, 1965
- Annexure I — Statement of Articles of Charge: Article I, Article II … each one charge, stated as a definite allegation of misconduct
- Annexure II — Statement of Imputations of Misconduct or Misbehaviour: the facts, dates and amounts on which each Article rests
- Annexure III — List of documents by which the Articles of Charge are proposed to be sustained
- Annexure IV — List of witnesses by whom the Articles of Charge are proposed to be sustained
- The direction to submit a written statement of defence within 10 days (or the period the question specifies), and to state whether he desires to be heard in person
- The signature block of the disciplinary authority
Mark-losers, in order of frequency: merging the Articles of Charge with the Imputations into one list; omitting the two lists; forgetting the written-statement direction; and writing an explanation-seeking letter instead of a memorandum.
Getting the Articles of Charge right
- One Article per distinct act of misconduct. Two acts in one Article is a drafting fault.
- Each Article names the conduct rule contravened — most often Rule 3(1)(i), (ii) or (iii) of the CCS (Conduct) Rules, 1964: absolute integrity, devotion to duty, and nothing unbecoming of a Government servant.
- State facts, not conclusions: "failed to remit ₹X collected on 12.03.2026", not "acted dishonestly".
- The Imputations then give the same facts with the detail — dates, amounts, documents — that the Articles only assert.
The constitutional backing for all of this is Article 311, which is also a named item in Paper-III: no civil servant may be dismissed, removed or reduced in rank except after an inquiry in which he has been informed of the charges and given a reasonable opportunity of being heard. Rule 14 is that inquiry.
What the penalties actually are
Rule 11 of the CCS (CCA) Rules, 1965 lists them in one place, and a Paper-III question on which penalty is minor and which is major is close to free marks:
| Clause | Penalty | Class |
|---|---|---|
| (i) | Censure | Minor |
| (ii) | Withholding of promotion | Minor |
| (iii) | Recovery from pay of pecuniary loss caused to Government by negligence or breach of orders | Minor |
| (iii)(a) | Reduction to a lower stage in the time-scale by one stage for not more than three years, without cumulative effect and not affecting pension | Minor |
| (iv) | Withholding of increments of pay | Minor |
| (v) | Reduction to a lower stage in the time-scale for a specified period, with directions on increments | Major |
| (vi) | Reduction to a lower time-scale, grade, post or service for a specified period | Major |
| (vii) | Compulsory retirement | Major |
| (viii) | Removal from service — not a disqualification for future employment | Major |
| (ix) | Dismissal from service — ordinarily a disqualification for future employment | Major |
Two provisos worth carrying into the hall. Where the charge of assets disproportionate to known sources of income, or of accepting gratification other than legal remuneration, is established, the penalty imposed shall be removal or dismissal. And in an exceptional case, for special reasons recorded in writing, any other penalty may be imposed.
Rule 14 is the procedure for the major penalties; Rule 16 is the procedure for the minor ones; Rule 19 is the special procedure in certain cases; Rule 29 is revision and Rule 29-A is review, which is vested in the President alone.
A file in the Manual of Office Procedure consists of the correspondence portion, the notes portion and:
- A. appendices to the notes and to the correspondence
- B. the annual report of the office
- C. the service book of the dealing official
- D. the office order book
Answer: appendices to the notes and to the correspondence
A file is made up of the notes portion, the correspondence portion and any appendices to notes and correspondence, which hold bulky enclosures separated out for convenience. Service books and order books are separate records maintained independently of any file.
The purpose of a note recorded on a file is to:
- A. bring out the issues, the relevant rules and precedents, and a clear recommendation for the deciding authority
- B. reproduce in full every document already in the correspondence portion
- C. record the personal opinion of the dealing hand about the applicant
- D. serve as the final reply to be sent to the addressee
Answer: bring out the issues, the relevant rules and precedents, and a clear recommendation for the deciding authority
A note exists to help the deciding authority reach a decision, so it states the point at issue, the rules and precedents bearing on it and a definite recommendation. Reproducing documents already on the file wastes effort, and the reply itself is a draft rather than a note.
From the ProSyllabus IP LDCE question bank — 15 quizzes, 150 questions, each one passed independently by two auditors.
Under the CCS (CCA) Rules, an inquiry under Rule 14 with a formal charge sheet and an inquiring authority is required when the disciplinary authority proposes to impose:
- A. a major penalty
- B. any penalty, minor or major
- C. a minor penalty only
- D. a penalty on a probationer only
Answer: a major penalty
A full inquiry under Rule 14 is the procedure prescribed for major penalties, while minor penalties follow the shorter procedure of Rule 16 unless an inquiry is considered necessary. Requiring a full inquiry for every penalty would misstate the scheme of the rules.
From the ProSyllabus IP LDCE question bank — 15 quizzes, 150 questions, each one passed independently by two auditors.
How many marks is IP LDCE Paper II?
50 marks in one hour — noting 15, drafting 15 and a draft major penalty charge sheet 20. It is the only written paper in the three-paper pattern notified on 22 August 2025.
What is a major penalty charge sheet?
A memorandum issued under Rule 14 of the CCS (CCA) Rules, 1965 proposing to hold an inquiry, with four annexures: the Statement of Articles of Charge, the Statement of Imputations of Misconduct or Misbehaviour, the list of documents and the list of witnesses. It also directs the official to submit a written statement of defence and to say whether he wishes to be heard in person.
What is the difference between the Articles of Charge and the Imputations?
The Articles of Charge state each act of misconduct as a definite allegation, one Article per act. The Imputations give the facts behind each Article — dates, amounts, documents. Merging them into one list is the most common way marks are lost on this answer.
Which conduct rule do most charge sheets cite?
Rule 3(1) of the CCS (Conduct) Rules, 1964 — the requirement to maintain absolute integrity, devotion to duty, and to do nothing unbecoming of a Government servant. The charge names the specific sub-clause contravened.
Does Paper II have its own qualifying mark?
Yes. The qualifying marks apply to each paper separately as well as to the overall average — 40% per paper and 45% overall for General candidates, 33% and 38% for SC, ST and PwBD candidates. A high score in Papers I and III does not carry a Paper-II below the floor.
The rest of the India Post series
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- IP LDCE previous year question papers and answer keys
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- The Post Office Act, 2023 — summary and MCQs
- CCS (Conduct) Rules, 1964 — notes and MCQs
- CCS (CCA) Rules, 1965 — penalties, procedure and MCQs
- The POSH Act, 2013 — notes and MCQs
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Practice: IP LDCE quizzes · syllabus · previous papers · PA/SA/MTS
